What's the difference between reconciled books and accurate books?

Reconciled books mean the balance in your accounting software has been verified against an external statement, while accurate books mean the underlying transactions are also correctly categorized. Both are necessary; reconciliation alone does not guarantee proper categorization.

How long does it take to reconcile an account each month?

For most small business accounts, monthly reconciliation takes a few hours depending on transaction volume and how clean the prior reconciliation was. Accounts with a history of unresolved discrepancies take longer the first time they are properly reconciled.

Can reconciliation catch fraud?

Yes, consistent monthly reconciliation is one of the most effective ways to catch unauthorized transactions early, since it forces a comparison between every recorded transaction and the actual bank activity. Catching fraud within the bank's claim window also improves the chance of recovering the funds.

Do you reconcile accounts that haven't been reconciled in a long time?

Yes, this typically falls under catch-up bookkeeping, where we reconcile accounts back to the last accurate point and document what caused any gaps along the way. Once current, the account moves into a normal monthly reconciliation cycle.

Accounting Services

Account Reconciliation Services

Every ServiceTitan or Housecall Pro payout, supply house card, and van loan checked against the bank every month, so a bad deposit or a missing receipt gets caught while it's still small.

Built for HVAC, plumbing, electrical, and mechanical contractors running trucks, techs, and service agreements out of QuickBooks Online, ServiceTitan, and Housecall Pro.

Schedule Your Free Strategy Call (559) 203-3450

What sends contractors looking for this

We're not sure the lump-sum deposits from ServiceTitan or Housecall Pro are actually reconciled

ServiceTitan and Housecall Pro batch a day or a week of customer card payments into one lump deposit before it hits the bank, and that single deposit still has to get split back out to the individual jobs it came from. When that split never happens, the deposit gets marked reconciled just because the total matches the bank, even though nobody confirmed which jobs actually got paid.

A real reconciliation traces every dollar in that lump deposit back to the job and the processing fee that was pulled out of it, not just a matching ending balance that happens to look right on the surface.

A payout marked reconciled without being split can hide a job that was never actually paid, a double-counted customer deposit on an install, or an unexplained processing fee, and by the time it surfaces months later, tracing it back through weeks of batched deposits takes far longer to fix.

We found a gap between the bank and our books and don't know why

Gaps between the bank and the books show up for real reasons in a shop: a tech's Home Depot run on a personal card that never got reimbursed and logged, a van loan payment recorded as one lump sum instead of split between interest and principal, or a customer deposit on an install job that hit the bank before the job was ever created in the system.

Finding the actual cause means going line by line through the bank statement, the credit card statements, and the ServiceTitan or Housecall Pro payout detail, which takes real time on accounts running dozens of transactions a week.

An unresolved gap that turns out to be an unauthorized charge on a shop credit card and isn't caught for a couple of months often falls outside the bank's own window to dispute it, turning a recoverable charge into a permanent loss straight out of the business account.

How we fix each of those

01
Lump-sum payouts split back to the job, every month
We take every ServiceTitan or Housecall Pro payout deposited to the bank, break it back down job by job in QuickBooks Online, and confirm the processing fee and any customer deposit are accounted for correctly, so the deposit is actually matched, not just totaled.
02
Every discrepancy traced to its actual source
When an account does not tie out, we trace the specific charge or deposit causing the gap, whether that is a tech's personal-card purchase, an unsplit van loan payment, or an early customer deposit, and correct the books before the month is closed.

Everything included

Monthly reconciliation of all bank accounts
Monthly reconciliation of all credit card accounts, including supply house cards
Van and equipment loan reconciliation split between interest and principal
Splitting ServiceTitan and Housecall Pro lump deposits back to individual jobs
Investigation and resolution of every discrepancy found
Review for duplicate, missing, or unauthorized transactions
Monthly reconciliation summary reporting

Work that pairs with this

Bookkeeping

Every job cost, supply house charge, and membership payment categorized correctly and every account reconciled, every month, so your job profitability numbers are actually right.

View Bookkeeping

Catch-Up Bookkeeping

Months of books left untouched since the last AC rush rebuilt job by job, reconciled against the bank, and made tax-ready, without judgment about how they got that way.

View Catch-Up Bookkeeping

Financial Statement Preparation

Balance sheets and profit and loss statements that account for service agreements, warranty work, and truck loans correctly, ready for the bank when you need a new truck or a line of credit.

View Financial Statement Preparation

Contractors who have already done this

Real Google reviews from owners we work with, next to the engagements behind the numbers.

Google review
As a home services company, I feel that High Velocity Accounting has elevated our business to the next level. We are able to dig deeper into our numbers, report accurately and make adjustments where needed. They are very responsive, detail oriented and an extension of our team.
Cathleen Helin
Owner, Home Services
Clovis, CA
Case study
How a Construction Company Cleaned Up Two Years of Books and Financed New Equipment
Construction · $2.8M - $4.1M annual revenue
Books brought current
22 months
Equipment loan approved
$680,000
Read the full breakdown
Google review
I have been so genuinely pleased with High Velocity Accounting's services. I feel I have an extension of our team in Brett and his team. They always make time for my questions and look for strategic ways to build our businesses mutually. I rest easy knowing our books are kept in good order and our taxes are prepared professionally. I never hesitate to recommend this firm to any service business owners looking for professional book keeping and tax services.
Texas Medley
Owner, Service Contracting
Clovis, CA
Google review
We have been using High Velocity Accounting for a couple years now and are so thankful for their service! They are meticulous, thorough, dependable and always ready to deal with a curveball. Kind, patient, gracious. Thank you for your service and the relationship we've developed together.
Grant Schoenberger
Client, Trades
Clovis, CA
Google review
Brett Neal has been our family's accountant for over six years now, because he is the most dependable professional in this business. We started with Brett as two separate single-filers with simple W-2's and quickly graduated to a married couple having multiple types of complicated business/tax filings. Brett took every shift in stride; every transition has been carried out smoothly and without any hiccups. Trust that this is the guy for all your filing, bookkeeping, and financial consulting needs.
Alyssa Cotrina
Business Owner, Trades
Clovis, CA

Where we do this work

Our office is in Clovis and we work with home services contractors across the Central Valley and nationwide. Pick your city to see how account reconciliation works for shops in that market.

Not on the list? We run every engagement over QuickBooks Online, ServiceTitan, and Housecall Pro, so distance does not change the work. Call (559) 203-3450.

Talk to a CPA who will actually pick up the phone

Start with a 30-minute consultation at no cost. You will leave it knowing what the work involves, what it costs, and what happens next.