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High Velocity AccountingHigh Velocity Accounting

Controller Services

QuickBooks Online Cleanup Services

We fix the specific QuickBooks Online problems that are quietly making your job costs and cash position wrong.

Built for HVAC, plumbing, electrical, and mechanical contractors running trucks, techs, and service agreements out of QuickBooks Online, ServiceTitan, and Housecall Pro.

Schedule Your Free Strategy Call(559) 203-3450

What sends contractors looking for this

Our undeposited funds account has a huge, growing balance

Undeposited funds is meant to be a brief holding spot between a customer payment coming in through ServiceTitan or Housecall Pro and the deposit actually landing in the bank. When those payments never get matched to the real deposit, this account can balloon into a balance of tens of thousands of dollars that means nothing.

This usually happens because the payment sync between ServiceTitan or Housecall Pro and QuickBooks Online isn't matched to bank deposits correctly, so payments get recorded twice or left sitting indefinitely.

A large, uncleared undeposited funds balance often means revenue has been double-counted or bank deposits don't reconcile, which can overstate income on the financials the owner uses to decide whether to hire another tech or buy a truck.

Opening balance equity never got zeroed out after we set up the file

Opening balance equity is a temporary account QuickBooks Online creates automatically when beginning balances are first entered. It's supposed to get reclassified to retained earnings or owner's equity shortly after setup, but in a lot of shops' files it just sits there for years.

A lingering opening balance equity balance signals that the initial setup, including recording historical fleet loans or equipment, was never fully finished.

An unresolved opening balance equity account distorts the equity section of your balance sheet, makes retained earnings hard to calculate correctly for tax purposes, and is one of the first things a CPA or lender will question when they look at your file.

Parts and labor are miscoded and sales tax gets filed inconsistently

Bank feed rules in QuickBooks Online can silently misclassify recurring supply house charges month after month, and one-off purchases entered quickly land in generic categories that make the profit and loss statement unreliable. On top of that, sales tax on parts often gets filed one way one quarter and a different way the next, since labor and materials carry different tax treatment.

Over time these small errors compound, and by the time someone reviews the file for a loan application or a sales tax audit, dozens or hundreds of entries need to be traced and corrected.

Widespread miscoding and inconsistent sales tax filing produce a profit and loss statement that misstates true job profitability and can trigger a sales tax assessment or penalty once the state notices parts and labor weren't taxed the same way period to period.

How we fix each of those

  1. 01

    We clear and correctly match your undeposited funds account

    We trace every item sitting in undeposited funds back to its actual bank deposit and its source payment in ServiceTitan or Housecall Pro, correct any that were recorded incorrectly, and set up your deposit workflow so the account stays at zero or near zero going forward.

  2. 02

    We resolve opening balance equity and confirm your setup is complete

    We reclassify the opening balance equity account to the appropriate equity accounts and review the rest of your initial setup, including fleet loans and equipment balances, to confirm nothing else was left incomplete from the original file setup.

  3. 03

    We correct miscoded transactions and standardize how sales tax gets filed on parts versus labor

    We review and correct historical miscoded transactions, fix the bank feed rules causing them to recur, and set a consistent method for taxing parts versus labor on every invoice going forward, so your sales tax filings match what your invoices actually charged.

Everything included

  • Undeposited funds tracing and correction against ServiceTitan or Housecall Pro payments
  • Opening balance equity reclassification
  • Bank feed rule review and correction
  • Historical transaction recoding
  • Bank and credit card reconciliation verification
  • Chart of accounts review for duplicate or vague categories
  • Sales tax reconciliation for parts versus labor and payroll liability accounts
  • Clean file handoff with documentation of corrections made

Work that pairs with this

Accounting System Cleanup

A one-time project to catch up months of unreconciled accounts and mismatched job costs so you have numbers you can actually bid from.

View Accounting System Cleanup

Month-End Close

A fixed close date every month, with job costs reconciled to ServiceTitan or Housecall Pro before the numbers ever reach your desk.

View Month-End Close

Internal Controls

Practical checks on the checkbook, supply house purchases, and payroll, sized to fit a shop running a handful of trucks.

View Internal Controls

Contractors who have already done this

Real Google reviews from owners we work with, next to the engagements behind the numbers.

  • Google review

    As a home services company, I feel that High Velocity Accounting has elevated our business to the next level. We are able to dig deeper into our numbers, report accurately and make adjustments where needed. They are very responsive, detail oriented and an extension of our team.

    Cathleen Helin

    Owner, Home Services

    Clovis, CA

  • Case study

    How a Construction Company Cleaned Up Two Years of Books and Financed New Equipment

    Construction · $2.8M - $4.1M annual revenue

    Books brought current
    22 months
    Equipment loan approved
    $680,000
    Read the full breakdown

  • Google review

    I have been so genuinely pleased with High Velocity Accounting's services. I feel I have an extension of our team in Brett and his team. They always make time for my questions and look for strategic ways to build our businesses mutually. I rest easy knowing our books are kept in good order and our taxes are prepared professionally. I never hesitate to recommend this firm to any service business owners looking for professional book keeping and tax services.

    Texas Medley

    Owner, Service Contracting

    Clovis, CA

  • Google review

    We have been using High Velocity Accounting for a couple years now and are so thankful for their service! They are meticulous, thorough, dependable and always ready to deal with a curveball. Kind, patient, gracious. Thank you for your service and the relationship we've developed together.

    Grant Schoenberger

    Client, Trades

    Clovis, CA

  • Google review

    Brett Neal has been our family's accountant for over six years now, because he is the most dependable professional in this business. We started with Brett as two separate single-filers with simple W-2's and quickly graduated to a married couple having multiple types of complicated business/tax filings. Brett took every shift in stride; every transition has been carried out smoothly and without any hiccups. Trust that this is the guy for all your filing, bookkeeping, and financial consulting needs.

    Alyssa Cotrina

    Business Owner, Trades

    Clovis, CA

Where we do this work

Our office is in Clovis and we work with home services contractors across the Central Valley and nationwide. Pick your city to see how quickbooks cleanup works for shops in that market.

Not on the list? We run every engagement over QuickBooks Online, ServiceTitan, and Housecall Pro, so distance does not change the work. Call (559) 203-3450.

Talk to a CPA who will actually pick up the phone

Start with a 30-minute consultation at no cost. You will leave it knowing what the work involves, what it costs, and what happens next.

Schedule Your Free Strategy Call(559) 203-3450