How many hours per month does an outsourced controller typically work?

Most engagements run between eight and twenty-five hours per month depending on transaction volume and the state of your existing books. We scope the exact hours after reviewing your current accounting file.

Will an outsourced controller replace our bookkeeper?

No, an outsourced controller works alongside your existing bookkeeper, reviewing and overseeing their work rather than performing daily data entry. If you do not have a bookkeeper in place, we can recommend staffing or absorb that function as part of the engagement.

Can an outsourced controller sign checks or approve payments?

We typically do not hold check-signing authority, since that would undermine the segregation of duties we are there to establish. We do build and manage the approval workflow that governs who can authorize payments.

How quickly can you take over if our controller leaves unexpectedly?

We can typically begin within a few business days of an initial call, starting with a review of the current file and close status. Continuity of your monthly reporting is our first priority in a transition.

Controller Services

Outsourced Controller Services

Controller-level oversight of your ServiceTitan or Housecall Pro job costs and your QuickBooks Online close, without adding a salaried hire.

Built for HVAC, plumbing, electrical, and mechanical contractors running trucks, techs, and service agreements out of QuickBooks Online, ServiceTitan, and Housecall Pro.

Schedule Your Free Strategy Call (559) 203-3450

What sends contractors looking for this

We can't justify a full-time controller's salary for one office manager's worth of accounting

A full-time controller runs a real salary plus benefits, and for a shop running two to ten trucks that expense doesn't match the actual volume of accounting work each month. The result is usually a gap where the office manager enters invoices and runs payroll, but nobody senior ever reviews the job cost reports or the bank reconciliation.

That gap gets worse as the shop adds a second location, picks up commercial maintenance contracts, or takes on a bank line of credit that requires financials the current setup was never built to produce.

Without someone reviewing the numbers, coding errors in ServiceTitan or Housecall Pro pile up for months, jobs get mispriced because nobody caught that labor hours weren't tied back correctly, and by the time a lender or the CPA asks hard questions the fix costs more than a year of ongoing oversight would have.

Our bookkeeper or office manager left and nobody is closing the books

Losing the person who ran the books, whether they quit, retired, or got promoted to run dispatch, leaves an immediate gap in reconciliations, payroll processing, and job cost reporting. Finding and training a replacement can take months, and during that stretch invoices stop getting entered and the close stops happening at all.

Gaps like this are exactly when supply house bills go unpaid past terms, service agreement renewals get missed, and nobody notices a duplicate vendor payment until the account is already overdrawn.

A prolonged vacancy risks missed payroll tax deposits, a backlog of unreconciled months that grows every week the seat sits empty, and financials that are too far behind to support a bid on a large commercial job that requires current numbers.

How we fix each of those

01
We provide senior-level oversight at a fraction of full-time cost
We assign an experienced controller to your account on a part-time, fractional basis to review your monthly close, check job costs against ServiceTitan or Housecall Pro, and deliver financial reporting, scaled to the actual call volume and job count your shop runs.
02
We step in immediately to cover the gap
We can be reconciling your accounts within days of an unexpected departure, taking over the close calendar, payroll coordination, and vendor bill entry so there is no lapse in your monthly numbers while you search for a replacement or decide to keep the arrangement ongoing.

Everything included

Dedicated outsourced controller assigned to your account
Monthly close management and reconciliation review
Job cost reconciliation between QuickBooks Online and ServiceTitan or Housecall Pro
Financial statement preparation and variance review
Internal control oversight and approval workflow management
Direct communication with your office staff and dispatch team
Coordination with your outside CPA at tax time
Scalable hours as your truck count and job volume grow

Work that pairs with this

Month-End Close

A fixed close date every month, with job costs reconciled to ServiceTitan or Housecall Pro before the numbers ever reach your desk.

View Month-End Close

Internal Controls

Practical checks on the checkbook, supply house purchases, and payroll, sized to fit a shop running a handful of trucks.

View Internal Controls

Accounting System Cleanup

A one-time project to catch up months of unreconciled accounts and mismatched job costs so you have numbers you can actually bid from.

View Accounting System Cleanup

Contractors who have already done this

Real Google reviews from owners we work with, next to the engagements behind the numbers.

Google review
As a home services company, I feel that High Velocity Accounting has elevated our business to the next level. We are able to dig deeper into our numbers, report accurately and make adjustments where needed. They are very responsive, detail oriented and an extension of our team.
Cathleen Helin
Owner, Home Services
Clovis, CA
Case study
How a Construction Company Cleaned Up Two Years of Books and Financed New Equipment
Construction · $2.8M - $4.1M annual revenue
Books brought current
22 months
Equipment loan approved
$680,000
Read the full breakdown
Google review
I have been so genuinely pleased with High Velocity Accounting's services. I feel I have an extension of our team in Brett and his team. They always make time for my questions and look for strategic ways to build our businesses mutually. I rest easy knowing our books are kept in good order and our taxes are prepared professionally. I never hesitate to recommend this firm to any service business owners looking for professional book keeping and tax services.
Texas Medley
Owner, Service Contracting
Clovis, CA
Google review
We have been using High Velocity Accounting for a couple years now and are so thankful for their service! They are meticulous, thorough, dependable and always ready to deal with a curveball. Kind, patient, gracious. Thank you for your service and the relationship we've developed together.
Grant Schoenberger
Client, Trades
Clovis, CA
Google review
Brett Neal has been our family's accountant for over six years now, because he is the most dependable professional in this business. We started with Brett as two separate single-filers with simple W-2's and quickly graduated to a married couple having multiple types of complicated business/tax filings. Brett took every shift in stride; every transition has been carried out smoothly and without any hiccups. Trust that this is the guy for all your filing, bookkeeping, and financial consulting needs.
Alyssa Cotrina
Business Owner, Trades
Clovis, CA

Where we do this work

Our office is in Clovis and we work with home services contractors across the Central Valley and nationwide. Pick your city to see how outsourced controller works for shops in that market.

Not on the list? We run every engagement over QuickBooks Online, ServiceTitan, and Housecall Pro, so distance does not change the work. Call (559) 203-3450.

Talk to a CPA who will actually pick up the phone

Start with a 30-minute consultation at no cost. You will leave it knowing what the work involves, what it costs, and what happens next.